Group chat can be both a helpful tool and a distraction in the workplace. While suitable for quick exchanges and simple information sharing, it falls short for more important discussions and tasks.

Well intentioned, busy people want to be collaborative. But they often end up as bottlenecks. I argue that busy people must change their model of collaboration.

I think sending meeting recordings instead of meeting minutes is inefficient and insensitive. You can do much better.

It’s tempting to extract the last bit of productivity from our work schedules. However, busyness isn’t the same thing as productiivity. Let me explain why cutting yourself some slack, is a better idea.

Wait, what? Write in slides? Well, yes. And I’m sure you’ve seen this yourself. Heck, I’ve done it myself as well. Guilty as charged!

If you’ve normalised this approach to writing and sharing information, then I’m here to tell you that you should write differently. That’s what this post is about.

The agile manifesto claims that the best way of communicating in a team, is face-to-face. Does that claim hold up to scrutiny? 21 years after the manifesto came to life, have technology, the nature of our projects and our ways of organising and working taught us something different? I explore all these questions and more.

There are different approaches to estimation and planning depending on the outcomes you’re looking for and the context you’re operating in. Making synchronous workshops efficient is part of this. Many activities can be asynchronous as well. You also need to consider if estimates are necessary in your context. I cover all these topics and more, in this post.

Onboarding is one of the first areas where you’ll see payoff for the effort you spend in writing things up. In this post, let’s explore a few mindset shifts and a few tips and tricks you can use to bring people aboard your team. As you read on, you’ll notice how your handbook and your developer documentation are among the key ingredients to brew the perfect onboarding storm.

Agile inceptions are a workshop oriented process to help you get your project on the road. Remember Mr Miyagi? It’s all about ‘balance’ in communication. Given the time-boxed nature of inceptions, mixing synchronous and asynchronous communication is an effective approach. In today’s post, I want to tell you how this balance can be a mighty good thing for your project.

As team size increases, communication becomes more complex. Small teams will eventually bring in new people. Such is life. Team size aside, you’ll find that complex decisions lend themselves better to the written word. Moreover, there are limits to what people can remember, so it makes sense to commit things to writing. If we’re designing continuously, we’re also communicating about it all the time. In today’s post, I want to share three asynchronous techniques to communicate about design.

In a world of work that’s changed rapidly in the two years of the pandemic, I feel we need to ask the “Why” more than ever before. This is a new normal and as we switch between work patterns, such as forced-remote, remote-first, all-remote and hybrid, some practices will have to die. Others may have to change.

In this post, I want to explore two sprint ceremonies with a “Why” lens. I’ll also share a few ways you can buy back time for your team by taking lightweight, more async-friendly approaches to manage iterative development.

Earlier in this series, I mentioned your team will need a handbook. We’ve also discussed the audit trails you should create while in the flow of your work. If you look hard, you’ll notice that the goal still isn’t to create “comprehensive documentation”. The idea is to create enough “sensible documentation” that helps make communication effective. In this post, I want to zoom into a very specific section. This relates to developer documentation.

If working remotely is more productive, what’s face-to-face (F2F) good for anymore? In today’s post, I want to explore that question in some depth. I have strong opinions; so don’t get all bent out of shape when you read this.

Sometimes we give a free pass to any activity that seems collaborative. Before you know it, you’ve built half a dozen gate checks to deliver a single user story. Each of those “collaborative” gate-checks doesn’t just create interruptions and context switches. It also leaves an attention residue - your mind continues to think about the interruption even when you’ve switched to the task on hand. In this article we examine the ad-hoc “huddle” through a series of questions, so we can find out how much we really need them.

Like the pebble trail in the story of Hansel and Gretel, our projects need audit trails for us to keep track of changes, communicate on a daily basis, and to onboard and align people. We discuss the five most important trails in this article. In the context of distributed teams these represent communication and documentation in the flow of work.

To me, async agile is non-binary. The value of being more async is also in making the truly valuable synchronous activities more productive and fun. Pair programming is amongst the most frequent synchronous activities that agile teams, especially those that follow extreme programming (XP), practice. How do we weave this into a remote-native way of work?

Chat is an essential part of your toolset. The trouble is in the “instant” of “instant messaging”. To be “instant”, you need to monitor chat all day. Not only does that build interruptions into your way of working, it can be mentally exhausting to keep up with all the channels your team and company have created. So in today’s post I want to share a few ways you and your team can use this set of communication tools effectively and support a more productive, async-first way of working.

When you’re in a remote setup, think of your retro not as a meeting, but as a process. That process has two parts - asynchronous and synchronous. How much you do asynchronously is totally up to you and how adept you feel with working this way. This post will tell you how to run effective retros distributed team, with a solid sprinkling of asynchronous methods.

In today’s post, we’ll dive into the agile sprint - a time-box of approximately two weeks, when development teams work on a set of user stories they’ve prioritised to deliver. We’ll examine two synchronous collaboration practices - story kick-offs and dev-box tests or desk checks and how we can adapt them to a remote-native; async-first way of working.

Aside from introducing async practices and plays on your team, you need to vote with your behaviour for an asynchronous work culture. Otherwise it’ll all feel like lip service. So in today’s post I have five ideas for you to implement as an individual, so you can broadcast how committed you are to an asynchronous way of working. Each of these is easy as they get. You can get started today itself!