If you’re working on a remote team, you most likely have a task board in place. It doesn’t matter whether you use Jira, Trello, Asana, or another tool. Most project management tools allow you to define a workflow for your team and visualise that workflow as a task board.

For the uninitiated, the workflow could be as simple as below.

Your workflow may look similar or different or even more complex. The number of stages doesn’t matter as much as the principles of setting up the workflow. 

1. Represent every stage of your process on the task board.

2. Define primary ownership for each stage.

3. Optionally, spell out the rules to transition between stages.